Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.
Facilities Administrator
Work Dynamics - Integrated Facilities Management (Jakarta/Indonesia)
Respond to client inquires and concerns. Ensure timely and quality service delivery to client. Follow up with user to ensure customer satisfaction
Responsible for emergency onsite technical repair and maintenance independently if necessary, including providing timely and effective solutions, analyze the root cause of abnormal accidents in the equipment system.
Create work orders and assigns work orders to technicians, subcontractors, and vendors. Communicate work orders and assists management in resolving problems
Ensure work orders issued are closed in time with customer satisfaction
Maintain and check for accuracy on all completed paperwork (but not limited to service report )submitted by vendors
Manage all contracted hard service and ensuring they perform according to the contract requirement.
Manage building maintenance and all contractors who carry out works on site. Liaise, report and log defects over and above minor rectification, work with M&E engineers to ensure PPM is carried out to schedule
Ensure Annual Plan is maintained at all times to identify when statutory works, meetings and other key events are being carried out.
Conduct inspections on the facility and act on findings identified during the building and workplace inspections
Log helpdesk calls for contractor faults and required improvements
Escalate urgent issues identified through to the Facilities Manager or Client
Provide assistance with basic office moves and work with the project team during on site projects, handing over, providing assistance where necessary.
Ensure timely and accurate submission of quotations and proposal as and when needed by the client.
Ensure maintenance is carried out in line with procedures, using the permit to work system where applicable
Continually communicate building issues to end users, client and management team
Work with and support other members of the FM team
Provide daily report (report in email. Lark in english) with daily highlights, issues and incident if any.
Provide monthly report (PPT format in English) which include Executive summary, QSHE, KPI score, financial report, HR related matter, work order, stock inventory, utility management and next month work plan.
Support client for onsite asset management by using internal confirmed format for timely updates, checking asset label and ensure integrity of asset information
Other duties may be assigned
Location:
On-site –Jakarta, Indonesia
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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