Plan International is an independent organization, whose purpose is to strive for a just world that advances children's rights and equality for girls.
We engage people and partners to:
- Empower children, young people, and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion, and vulnerability.
- Drive change in practice and policy at local, national, and global levels through our reach, experience, and knowledge of the realities children face.
- Work with children and communities to prepare for and respond to crises and to overcome adversity.
- Support the safe and successful progression of children from birth to adulthood.
Yayasan Plan International Indonesia (YPII) is presently continuing to implement Plan Indonesia's country strategy, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. At the same time, Plan International's Country Office in Indonesia is in transition to become an independent national entity and full member of the Plan International Federation. Yayasan Plan International Indonesia (YPII) has been established in mid-2017 and fully operational since 2018 and is the entity that will be transitioned to be a National Office, a full member of the PII family.
Hence, there is a challenge for YPII to also enhance its implementing partner capability to implement the project and more importantly how to create a standard report (both narrative and financial) that is acceptable for YPII, its donors, and external auditors. The implementing partners should also enhance their governance structure, standardize their business process, and have their resources work according to their skills and competence
Dimensions of the Role
Partnership & Capacity Building Specialist is responsible for the quality assurance of implementing partners' reporting, both narrative and financial and to ensure alignment to donor's reporting requirements and Plan Indonesia's system and procedures.
- In collaboration with the Project Managers and Program Managers, Partnership & Capacity Building Specialist will assure an effective reporting system is in place (including but not limited to MER functions).
- In collaboration with Country Finance Manager, Partnership & Capacity Building Specialist will assure effective financial controls and mechanisms are in place to ensure financial compliance.
- In collaboration with the Logistic and Procurement Manager, Partnership & Capacity Building Specialist will assure the strengthening of procurement and asset management control and mechanism.
- In collaboration with the People and Culture Manager, Partnership & Capacity Building Specialist will assure the strengthening of human resources policies aligned with Indonesia's labour law and regulation.
Strategic
- Lead the implementing partner's due diligence process to ensure all data received from prospective partners are accurate and the recommendation can be accountable.
- Provide advice to Programs teams and contribute to the development of new partnership practices and approaches by formulating recommendations for action based on ongoing monitoring, and analysing current trends within designated implementing partners.
- Establish a database of all partners' contracts, assessment and monitoring reports, minutes of meetings & training/capacity building.
- Coordinates with implementing partner organizations to fully understand their work context and operating environment to ensure effective support is provided.
- Participate in regular meetings with implementing partner organizations to ensure that the working relationship between them and YPII is positive, open, and conducive to the successful achievement of agreed objectives.
- File all partnership assessment, agreements/MOUs, reports, and correspondence for the project/contract in softcopy .
- Monitoring and tracking Implementation Partners' compliance requirements.
- Undertake timely implementation partnership monitoring visits together with project staff and report on findings related to the operation that may affect the implementation plan and ineligibility of expenses and giving advise to troubleshooting.
- Follow up on the implementation of action plans agreed with implementation partners and provide formal feedback to implementation partners, on a timely basis.
- Conduct spot check and ensure implementation partners organizations are transparent in their financial management, procurement management, human resources management, and overall program operations.
- Coordinate partnership national event as requested/planned by Country Management or Program Department
- Support to Annual Partnership Survey conducted by MEL&KM Unit, as well as support to partnership report(s) required by Regional or Global Hub
- Provides mentoring and training on donor funding requirements to partners as needed.
- In consultation with Project Manager, Program Manager, Country Finance Manager, Logistic Procurement Manager, and People and Culture Manager, review implementing partners' capacity gaps and organize capacity-building sessions to be conducted by relevant departments.
- Monitoring the progress of implementing partners progress to close the capacity gaps.
- Work closely with Program and compliance team on financial reviews and partner's audits.
- Monitor on follow-up audit action items of implementing partners.
- Perform other related duties as requested by Grants Manager.
Internal
- Program/Project Manager: Coordination and collaboration on project implementation, project budgeting, KPI standard, reporting, donor's compliance and audit.
- Finance Project: Coordination and collaboration on project implementation, reporting, donor's compliance and audit.
- Procurement Coordinator: Coordination and collaboration on project implementation relating with procurement.
- Human Resources Specialist: Coordination and collaboration on project implementation relating to human resources issues.
- Compliance Manager: Coordination and collaboration on implementing partner's audit exercise.
- Implementing Partners: Coordination on project reporting and compliance.
Essential
- Bachelor's in Accounting, Business Administration, Commerce or Finance
- Good training and mentoring abilities
- Strong management skills
- Analytical thinking
- Communication skills, appropriate to the audience
- In-depth knowledge of finance and procurement management and reporting.
- Experience managing Donor funds, i.e. EU, USAID, AUSAID, SIDA, Irish Aid, and UN Agencies.
- Experience in capacity development assistance staff.
- Have skill or experience in Project Management.
- Problem solving
- Ability to work in a multidisciplinary and multicultural environment
- Strong team-building and motivational skills
- Strong negotiating, facilitating and influencing skills
- Knowledge of the accounting system and audit/compliance would be preferable.
- Intermediate computer software skills, including advanced Excel and other accounting packages.
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Physical Environment
Based at Country Office with at least 50% travel to projects areas, government offices and partner organization both in office, on the field and during humanitarian settings.
Level of contact with childreN
Low contact: Very rare interaction with children
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than September 10, 2022
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls' rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
Plan International